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Duty list of Officers & Key Supervisors

A

Sr.DME/C&W/UMB

1. 

Sr.DME/C&W/UMB is overall incharge of Mechanical/ C&W/UMB.The department comprises of coaching depots at UMB, SRE, CDG, KLK, BTI, NLDM; Narrow Gauge Coaching Depots at KLK & SML;, Freight examination yards at KJGY, UMB, CHA & BTI;and ROH Depots at UMB & KJGY.Regular/night/surprise inspections of yards and depots are being done.

2. 

Looking after all the scheduled and non-scheduled maintenance of coaching stock based over UMB Division for Primary, Secondary maintenance, Terminal examination and STR besides IOH of coaches.

3. 

Monitoring of control performance - day to day monitoring of performance and other control related activities, implementation of various safety drives, attending accident/breakdowns and other exigencies over UMB Division.All coaching and freight related punctuality, failure investigation & system improvement.

4. 

Budget Planning – RSP, Works Programme, M&P Programme.

5. 

Monitoring of Execution of Tender and contracts, - tender agreements.

6. 

Monitoring of Man Power Planning - Establishment matters-D&AR , Staff welfare , Promotions, selections, Posting and transfers,Salary Bills ,etc. Monitoring and inspecting the working of Training school at BCN/UMB.

7. 

Successfully implementation of various MIS systems such as FMM, CMM, e-ofice, HRMS, Rail Madad, ICWMS, e-MB, Shramik Kalyan web portal, UDM – Generating of stock and non stock proposals. Liaison with JUDW & KLK workshops for feed/materials etc.

8. 

Heritage officer UMB Division – Looking after Heritage of KSR Section, beside submission of various periodical reports to Railway Board and UNESCO as per schedule. Looking after Baba Bhalku Rail Museum Shimla. Looking after the operation and execution of two souvenir shops based at SML & KLK.

9. 

Monitoring /disposal of audit reports, labour court cases, CPGram complaints, RTI cases, attending CIC appeal hearing. Managing official replies relating to Union matters, PCDO / Narrative to DRM & H.Q..

10. 

Working as Divisional liaison officer for Civil defence, and SC/ST.

11. 

Monitoring and inspecting the working of SPARMV/BTI, ART & ARME/UMB, SRE & BTI.

12. 

Co-ordination with all the other branch officers of Ambala Division.

13. 

Besides above whatever other duties assigned by H.Q.,DRM/ADRM & office.

B

DME/C&W/UMB

1. 

Monitoring of Execution of Tender and contracts of Ambala Division. Timely finalization of tenders as convener for Senior Scale level TCs of C&W and O&F department as PER MODEL SOP. Monitor and inspect contractual work for proper implementation of all contracts over UMB Division.

2. 

Monitoring on day to day basis of all the coaching & freight depots comprises of coaching depots at UMB, SRE, CDG, KLK, BTI, NLDM; Narrow Gauge Coaching Depots at KLK & SML;, Freight examination yards at KJGY, UMB & BTI;and ROH Depots at UMB & KJGY. In addition to above he has direct responsibility of BCN ROH Depot/UMB. Regular/night/surprise inspections of yards and depots are being done - Monitoring of Freight Stock-Maintenance ,DVS, ROH,POH

3. 

Looking after all the scheduled and non-scheduled maintenance of coaching stock based over UMB Division for Primary, Secondary maintenance, terminal examination and STR besides IOH of coaches andFreight stock over Ambala division, Besides ROH of BCN and other freight stock at UMB & KJGY.

4. 

Monitoring of control performance, day to day monitoring of performance and other control related activities, implementation of various safety drives, attending accident/breakdowns and other exigencies over UMB Division.All coaching and freight related punctuality, failure investigation & system improvement matters.

5. 

Budget Planning – RSP, Works Programme, M&P Programme. Monitoring revenue budget, expenditure control and financial efficiency.

6. 

Monitoring of Man Power Planning - Establishment matters-D&AR, Staff welfare, Promotions, selections, Posting and transfers, etc.Also member of selection committee for compassionate ground appointment.

7. 

Successfully implementation of various MIS systems such as FMM, CMM, e-office, HRMS, Rail Madad, ICWMS, e-MB, Shramik Kalyan web portal, UDM – Generating of stock and non-stock proposals. Liaison with JUDW & KLK workshops for feed/materials etc.

8. 

Monitoring /disposal of audit reports, labour court cases, CP Gram complaints, RTI cases, attending CIC appeal hearing. Managing official replies relating to Union matters, PCDO / Narrative to DRM & H.Q..

9. 

Additional responsibility as nominated as Dy. Director/KSR – Looking after Heritage of KSR Section, beside submission of various periodical reports to Railway Board and UNESCO as per schedule. Looking after Baba Bhalku Rail Museum Shimla. Looking after the operation and execution of two souvenir shops based at SML & KLK, and overall monitoring of the heritage KSR section..

10. 

Co-ordination with all the Officers and depot incharges of Mechanical/C&W Ambala Division.

11. 

Any other work assigned by Sr.DME/UMB, DRM & H.Q

C

CDO/GAZ/CDG and Dy.Director KSR/heritage

1. 

Working as CDO/Gaz/CDG and Looking after Office work of C&W depot CDG, In addition BG coaching related works pertaining to C&W depots at KLK and SML

2. 

Material Planning and procurement of C&W depot CDG

3. 

Overall monitoring of safety and quality related maintenance activities of rolling stock at assigned depots.

4. 

Material planning and management of respective divisional C&W DEPOTS.

5. 

Monitoring of trials of all activities related to Planning and execution of various schedules for LHB stock.

6. 

Monitoring of IOH POH, and addressing day to day issues related to train movement.

7. 

Coordination with other depots and liaison with other departments and H.Q.

8. 

Establishment and staff welfare, updating details on IPAS system.

9. 

Monitoring of on-going works for timely completion and specially quality of work.

10. 

To monitor and carry out Regular/night/surprise inspections of yards and depots are being done - Monitoring of Freight Stock-Maintenance ,DVS, ROH,POH inspections and safety drives as instructed from time to time.

11. 

Timely compliance of important letters and inspection notes issued from DRM, & H.Q.

12. 

Implementation & monitoring of various MIS systems under use like CMM, FMM, Rail Madad, HRMS, e-office, cleanrail app.

13. 

Monitoring the working of C &W depots and open line, keeping in mind safety of rolling stock and operational requirement in line with codal provisions and policy issued from time to time.

14. 

Any other responsibility assigned by Sr.DME/C&W/UMB.

15. 

All activities related to Kalka Shimla Section

D

ADME/C&W/SRE

1. 

Office work as per existing practice.

2. 

Safety related works, inspections, technical audits of SRE depot, KJGY depot and BCN ROH Depot KJGY.

3. 

All contractual works related to Freight working over Ambala division.

4. 

Overall monitoring for safety and quality related maintenance activities of Rolling stock at assigned depots.

5. 

Material planning and management of respective divisional C&W Depots.

6. 

All activities related to planning and upgradation of Freight yards and freight depots of UMB division.

7. 

Monitoring of IOH, POH, ROH, Wheel and bogie position and addressing day to day issues related to train movement.

8. 

Implementation & monitoring of various MIS systems under use like CMM, FMM, Rail Madad, HRMS, e-office, cleanrail app.

9. 

Coordination with other depots and Liaison with other departments and H.Q.

10. 

Monitoring & inspection of ART/ARMVE at SRE.Coordination with O&F regarding ART/SRE.

11. 

Implementation & monitoring of various MS systems under use like CMM, FMM, Rail Madad, HRMS, e-office, cleanrail app.

12. 

Establishment and staff welfare, updating details on IPAS & HRMS system.

13. 

Monitoring of ongoing works for timely completion and specially quality of work.

14. 

To monitor and carry out Regular/night/surprise inspections of yards and depots are being done - Monitoring of Freight Stock-Maintenance ,DVS, ROH,POH inspections and safety drives as instructed from time to time. And compliance of various inspections notes form DRM & H.Q.

15. 

Monitoring the working of C&W depots and open line, keeping in mind safety and rolling stock and operational requirement in line with codal provisions and policy issued from time to time.

16. 

Any other responsibility assigned by Sr.DME/C&W/UMB.

E

ADME/C&W/UMB

1. 

Looking after all the scheduled and non-scheduled maintenance, Safety related works, inspections, technical audit of coaching stock based over UMB Division for Primary, Secondary maintenance, Terminal examination and STR besides IOH of coaches at Coaching depot UMB & NLDM.

2. 

Conducting all the trade tests for various categories(Group D to Tech-III, Tech-II, Tech-I/ Carpenter, fitter,hammer man,/ welder/ turner/black smith/ painterof Mech/C&W.

3. 

All contractual works (other than freight) over Ambala division.

4. 

Overall monitoring for safety and quality related maintenance activities of Rolling stock over Ambala division.

5. 

Implementation & monitoring of various MS systems under use like CMM, FMM, Rail Madad, HRMS, e-office, cleanrail app.

6. 

Material Planning and management of respective divisional C&W DEPOTS.

7. 

Monitoring day to day position of punctuality and movement, chasing of divisional control matters and liaison with operating control, monitoring of IOH, POH, ROH Wheel and bogie position and addressing day to day issues related to train movement.

8. 

Coordination with other depots and liaison with other departments and H.Q.

9. 

Monitoring and inspection of ART/ARMV at UMB.Coordination with O&F regarding tendering works related to ART/UMB.

10. 

Establishment and staff welfare. Updating details on IPAS & HRMS system.

11. 

Monitoring of ongoing works for timely completion and specially quality of work.

12. 

To monitor and carry out Regular/night/surprise inspections of yards and depots are being done - Monitoring of Freight Stock-Maintenance ,DVS, ROH,POH inspections and safety drives as instructed from time to time. And compliance of various inspections notes form DRM & H.Q.

13. 

Tender committee activities as assigned.

14. 

Monitoring the working of C&W Depots and open line, keeping in mind safety of rolling stock and operational requirement in line with codal provisions and policy issued from time to time.

15. 

Any other responsibility assigned by Sr.DME/C&W/UMB.

F

SSE I/C ROH DEPOT

i. 

ROH activity and freight targets set by H.Q.

ii. 

DVS Activity

iii. 

Arrangement of feed for ROH

iv. 

Material Management, Timely AAC and contract Management

v. 

Requirement and Maintenance of M&P

vi. 

Requirement and Maintenance of T&P

vii. 

Timely compliance of Freight letters and policy letters from H.Q./RB

viii. 

Compliance of different drives launched by Division, H.Q. and Railway Board.

ix. 

Different related ISO certifications

x. 

Consent for Air and Water

xi. 

Environment and Hygiene issues.

xii. 

Staff welfare, grievances and amenities.

xiii. 

Data Management

xiv. 

Proper working of Wheel lathes and availability of Wheels.

xv. 

Make liaison with Indian Railway Workshops and stores for any assistance.

xvi. 

Liaisons with sister branches for day to day requirement for maintenance of assets.

xvii. 

Maintenance of fixed assets (building, shed, offices, training school etc.)

xviii. 

Timely loading of Works of PH-41, PH-42 etc. (IRPSM, IREPS), DRM lumpsum, H.Q., Railway Board works.

xix. 

Disposal of contractual bills

xx. 

Timely disbursement of Union issues

xxi. 

Statistics (Divisional)

G

SSE/FREIGHT

i. 

Monthly position to H.Q. for load examined, ROH, DVS, CC overdue etc.

ii. 

Debit raised and recovered from the different private siding detail position

iii. 

Compliance to H.Q. control message on daily basis

iv. 

Compliance of H.Q./Railway Board Letter and o ensure its implementation in depots.

v. 

Working/compliance of FMM(ROAMS) in freight depots.

vi. 

Consent of Air/water from HSPCB for BCN Depot/UMB on yearly basis.

vii. 

Warranty claims cases of freight depot and their compliance.

viii. 

Maintenance changes of BLC/CHA raised and recovered as per H.Q. guidelines.

ix. 

Monitoring of ROH feed and outturn, DVS road side DVS etc.

x. 

Condemnation of wages and their disposal

xi. 

Agenda/compliance of conference WMG etc.

xii. 

Commissioning/AMC cases of ARME/BTI

xiii. 

Compliance of Inspection notes

xiv. 

Monitoring examination of wagons a AMTEK

xv. 

Compliance of new sidings.

I

SSE/COACHING

i. 

Monitoring of IOH, POH position

ii. 

Compliance of Policy letters issued by H.Q./Railway Board

iii. 

Monitoring of Coaching maintenance activities

iv. 

Draft for delogging

v. 

Reply of special and safety drives, punctuality drives, passenger complaints.

vi. 

Feasibility for trains and coaches (NG)

vii. 

Accident and derailment (Coaching) enquiry

viii. 

Liaison with all coaching depots

ix. 

Monitoring of AMOC of Bio Toilet

x. 

Implementation of all directives from H.Q. and Divisional Office

xi. 

Inspection of Depots

xii. 

Berthing of washing line at different Depots

xiii. 

Work load assessment

xiv. 

Monitoring of coaching targets issued by H.Q.

J

SSE/PLANNING

i. 

WORKS PROGRAMME - Estimate Proposal, creation, uploading on vetting and sanctioning and monitoring of execution of works sanctioned.

ii. 

M&P/RSP PROGRAMME proposal, Creation estimates, uploading on IRMNP/ COFMOW/ RSP Portal, vetting and sanctioning and Indenting of sanctioned M&P and monitoring of procurement of sanctioned M&P.

iii. 

Man Power Planning – Annual Zero Based Reviewing.

iv. 

Primary, secondary and terminal maintenance, SSI- Activity

v. 

Material Management, contract Management, Linen Management etc.

vi. 

Upkeep of Laundry complex.

K

SSE/STATISTICS

i. 

Punctuality Monitoring and delogging

ii. 

Statistical meeting attend and prepare data

iii. 

Control Duty, detention check and rectify. Liaison with Traffic.

iv. 

Military special and Shramik special, liasoning with Traffic

v. 

Trolleys managementfrom Trolley and Wheels

vi. 

H.Q. reporting and Report.

vii. 

Rail Madad Complaints

viii. 

Passenger complains

ix. 

OMRs Complaints.

L

SSE/Material

i. 

Responsible for revising imprest schedule of stock items and linen items annually.

ii. 

Arranging and providing spares and material related to stock items over the division from feeding depots.

iii. 

Responsible for revision of all the stationery items stocked at Printing press, SSB

iv. 

Compiling position of receipt and dispatch of all wheels including ICF, LHB, BLC and BCN wheels from ASRW and JUDW as per wheel pool.

v. 

Compilation and verification of monthly supply received from feeding stores depots i.e. JUDW and SSB

vi. 

Attending joint store meetings (JSM) with stores depots

vii. 

Compiling Agenda/critical items of division and submission to store depots

viii. 

Compilation and verification of supply of linen items from SSB linen store

ix. 

Arranging all the spares and material for maintenance of NG coaches in KSR section from KLK store depot.

x. 

Compilation and initiation of all the non-stock items required over the division.

xi. 

Regular chasing with stores and accounts department related to non-stock cases.

xii. 

Any other official work assigned by officers.




Source : Northern Railways / Indian Railways Portal CMS Team Last Reviewed : 15-11-2022  


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