Accounts Department
OVERVIEW OF ACCOUNTS OFFICE – DELHI DIVISION
1. Sphere of Activity: -
Apart from the Accounting and Finance work of Delhi Division, the accounts office also fulfills the following additional responsibilities:-
i. Delhi Division is the Centralized Accounting unit for RPSF Battalions (16 Units) spread over 16 Zones. PF of all 16 Battalions is maintained at Delhi Division.
ii. It Is the Centralized Accounting Unit for all Container Based traffic and apportionment of Maintenance Charges.
iii. It Is the Associate Finance for IRCA.
2. Staff Strength: -
| As on 01.01.2021 | Sanctioned Strength | On Roll | Vacancies |
| SOs | 44 | 27 | 17 |
| Dealing Asstt. | 131 | 66 | 65 |
| Stenos/Typists/Record Suppliers/FPE/Driver | 7 | 3 | 4 |
| ISA | 3 | 3 | 0 |
| SV | 6 | 5 | 1 |
| Total Group ‘C’ | 191 | 104 | 87 |
| Group ‘D’ | 25 | 17 | 8 |
| Total | 216 | 121 | 95 |
3. Manpower Ratio: -
| Total Dealing Hands [ SOs + AAs, etc.] on Roll | 121 |
| On Roll Staff Strength of the Division + RPSF (16 Battalions) | 121/36564 |
| Man Power ratio | 121/36564 3.02 staff per Thousand employees. |
4. Stock Sheets: - Position of stock sheets as on 01.01.2021 is as under:
| Particulars | O.B. as on 01.01.20 | Accretion during 2020 | Clearance during 2020 | Closing Balance |
| Less than 1 year old | 06 | 63 | 62 | 07 |
| More than 1 year old | 00 | 00 | 00 | 00 |
| Total | 06 | 63 | 62 | 07 |
5. Audit Cases: - Accretion and clearance Audit Objection from January-2020 to January-2021:
| S. No. | Month | Accretion | Clearance |
| 1 | January 2020 | 05 | 01 |
| 2 | February 2020 | 12 | 03 |
| 3 | March 2020 | 00 | 00 |
| 4 | April 2020 | 19 | 04 |
| 5 | May 2020 | 02 | 01 |
| 6 | June 2020 | 31 | 00 |
| 7 | July 2020 | 06 | 10 |
| 8 | August 2020 | 01 | 18 |
| 9 | September 2020 | 02 | 05 |
| 10 | October 2020 | 01 | 03 |
| 11 | November 2020 | 01 | 03 |
| 12 | December 2020 | 01 | 08 |
| 13 | January 2021 | 05 | 14 |
| | Total | 86 | 70 |
6. Clearance of Bills Recoverable: -
| Upto 01.02.2020 | Upto 01.02.2021 |
| Rs. 262.76 Cr. | Rs. 312.24 Cr |
7. 7th CPC Pension Revision: -
| Total Scope | Completed (upto 01.01.19) |
| 33600 | 33136 (*includes 7969 having old bank account) |
8. Performance Efficiency Index: -
(Fig. in Rs. Crs.) | Year | PEI |
| 2019-20 (to end of Jan’ 2020) | 61.26% |
| 2020-21 (to end of Jan’ 2021) | 52.27% |
9. Budget Position: -
(Fig. in Rs. Crs.) | Revenue | Capital |
Year | Budget Grant | Expenditure | Budget Grant | Expenditure |
2019-20 (to end of Jan.2020) | 4530.00 | 3765.00 | 483.00 | 538.00 |
2020-21 (to end of Jan.2021) | 3811.00 | 2986.00 | 464.00 | 362.00 |
Achievements Of Accounts Branch In Delhi Division in 2020
Delhi Division is the largest Division of Indian Railway with an Annual Budget of approximately Rs. 3810 Cr. It has a working strength of 36564 employees and has over 38,000 pensioners as well. The focus areas for Accounts Department for the year 2020-21 are:
1. Supplementary Bills: -
- Through a dedicated drive, all the pending Supplementary Bills have been passed after proper scrutiny. Through this many grievances on CPGRAM were also cleared and multiple Union Items were cleared too.
- A new Joint Procedure Order under the initiative of Sr. DFM Office has been drafted and implemented to bring about efficiency and transparency in Establishment Section whereby the practice of passing supplementary bills has been stopped.
- Under the New Order, All claims are received in the accounts section before a specified date in a month and vetted by the staff. Only the claims vetted by accounts become part of Salary Bills and are passed. The passing of supplementary bills has been stopped altogether.
2. Grievance Redress System: -
- A grievance redress system has been established in the office of Sr. DFM where all the grievance received in Online and Offline Mode viz: CPGRAM, RTI, DRM Cell, GM Cell, MR Cell complaints are compiled under one MIS report.
- The report mentioning the date of complaint received, concerned AA/SO, concerned Section, concerned Officer, Current Status and pendency days is compiled online by the PA cell of Sr. DFM and is sent to all officers for further necessary action.
- The list is revised every day and any complaint pending for more than 5 working days is taken up by Sr. DFM herself. This procedure has led to fast clearance of CPGRAM and RTI Cases and has also brought down average clearance time considerably.
3. Improvement in online passing of GeM based Bills Led by Division: -
- Government E Marketplace is an enabling System adopted by Indian railways which facilitate fast delivery of items and there payment by engaging Railways and suppliers on one platform.
- Delhi Division has not only swiftly cleared many pending bills and is ensuring timely payments of all Gem Related Payments, but has also led to bringing betterment in its synchronization with IPAS.
- The Division has flagged many issues through multiple correspondences and has also initiated many meetings and training of staff at CRIS and Headquarters regarding GeM Bills. Issues like Lack of detailed information about bills, digital signature verification's of Stores Officer, clarifications on Receipt Notes and Order Received Date have been also sought by the Division leading to further improvements in the system. Accounts department has also highlighted many issues pertaining to Executive like wrong marking of Bill Paying Authority, Non Linking of Purchase Orders by Stores and have got them solved after discussions from CRIS.
- A ten days position of GeM bills is reviewed by Sr. DFM to check the pendency of GeM bills.
4. System Improvement in Audit Section: -
- Delhi Division has been able to bring about fast resolution of Audit paras through a multi pronged strategy. A Series of Bipartite and Tripartite meetings have been organized through which closure of 64 audit objections have been caused.
- Special focus has been given to recovery audit cases and recovery to the tunes of over Rs 95,00,000.00 has been caused in the FY 2020-21 till February.
- Delhi Division is also running an E-Auditsoftware successfully through which detail of all objections, reply submission, MIS reports and pendency statuses are accessed at a click of mouse.
- Divisional Accounts maintains saving registers corresponding to all the Finance and Bill Passing seats. The total savings achieved by scrutiny of the same uptill January 2021 is approximately Rs 63.82 Cr.
5. Savings due to Internal Check: -
- Divisional Accounts maintains saving registers corresponding to all the Finance and Bill Passing seats. The total savings achieved by scrutiny of the same uptill January 2021 is approximately Rs 63.82 Cr.
6. Special COVID-19 Lockdown Era Measures: -
- Spread Sheet Based Monitoring of Transfer Ins and Outs and movement of respective Service Records in Establishment Gazetted Section.
- Extensive use of Data Analytics via EDP to identify any outliers in salary, allowances or supplementary Bills.
- Paperless Salary processing with E-Office and IPAS based movement of files.
7. Training of Staff: -
- All the staff are trained regularly online via Video Conferencing and offline in the Accounts Conference Hall- Vichar about latest advances in IPAS, HRMS, IREPS, IRWCMS, IMMS, E Recon as well as the recent changes in the policies of Railways.
8. Realisation against Bills Recoverable: -
- The Division has been successful in realizing the Admitted Debits of over Rs.65 lakhs in the FY 2020-21 until January 2021. The Division has also raised claims of Cost of staff and I&M charges from all sidings till 2020-21. A record realization of Rs 312.24 Cr has been made already in the year 2020-21 till January.
9. Monitoring of TA and OT across the Division: -
- Divisional Accounts has regulated the process of monitoring TA and OT and the latest step was publishing of Top 50 TA and OT earners across the Division. Observations after test check at Accounts Level is compiled every month and circulated to Branch Officers for remedial action.
10. Centralized Deposit Account: -
- The CDA of Indian Railways is maintained centrally by Delhi Division. The Credits for the same are afforded to other Railways through apportionment as per the percentage specified by Railway Board.
11. Expenditure Control: -
- All efforts have been made to ensure strict control over Expenditure in the Post COVID-19 reality. All the bills are passed strictly according to Budget Proportionate for the month. At the initiation of Sr. DFM All the Branch Officers have committed a saving in the form of Control of OT, TA, KMA and other allowances and also by reviewing scope of existing contracts.
12. System Improvement in Pension
- In coordination with Personnel Branch, A shared Spreadsheet based monitoring of cases has been initiated where all ONR and Targeted cases of pension are monitored. The Reports are shared with both branches and any respective pendency at any level are taken up accordingly. This has led to considerable reduction in ONR cases and 100 % clearance of Targeted Cases and DCRG payments.
