( a) Keeping the accounts of the railway in accordance with the prescribed rules:
(b) The check with reference to rules or orders (Known as “Internal Check”) of transactions
affecting the receipts and expenditure of railway ;
(c) Prompt settlement of proper claims against the railway ;
(d) Tendering, as part of its important functions, advice to the administration whenever required
or necessary in all matters involving railway finance;
(e) Compilation of budgets in consultation with other departments and monitoring the budgetary
control procedures as may be laid down in the relevant orders and Code rules from time to
(f) Generally discharging other management accounting functions such as providing financial data
for management reporting, assisting inventory management, participation in rules and
Purchase/contracting decisions and surveys for major schemes in accordance with the
relevant rules and orders; and
(g) Seeing that there are no financial irregularities in the transactions of the railway.
Accounts Officers and the Executive - The head of a railway administration, referred to hereafter as the General Manager, and the various executive officers subordinate to him, are responsible for the construction, maintenance and operation of the railway. In the proper and the legitimate discharge of their responsibilities the executive officers are authorized to incur expenditure within the limits of their financial powers. All claims against the railway arising out of such authorization of expenditure are checked (in accordance with the prescribed rules) on behalf of the Railway Administration by the Accounts Officer who arranges to settle the claims which are found to be in order. In so functioning and in giving financial advice to the executive, the Accounts Officer acts solely in the interest of the executive officers with whom he jointly participates in the process of railway management. Similarly the executive officers on their part should give due consideration to the financial advice tendered by the Accounts Officer.