Accounts Department
OVERVIEW OF ACCOUNTS OFFICE – DELHI DIVISION
1. Sphere of Activity
Apart from the Accounting and Finance work of Delhi Division, the accounts office also fulfills the following responsibilities:-
i. Delhi Division is the Centralized Accounting unit for RPSF Battalions (16 Units) spread over 16 Zones. PF of all 16 Battalions is maintained at Delhi Division.
ii. It Is the Centralized Accounting Unit for all Container Based traffic and apportionment of Maintenance Charges.
iii. It Is the Associate Finance for IRCA.
2. Stock Sheets: Position of stock sheets as on 01.01.2019 is as under:
| Particulars | O.B. as on 01.01.18 | Accretion during 2018 | Clearance during 2018 | Closing Balance |
| Less than 1 year old | 02 | 62 | 63 | 01 |
| More than 1 year old | 07 | 00 | 01 | 06 |
| Total | 09 | 62 | 64 | 07 |
3. Audit Cases: Position of Audit Objections as on 01.01.2019 is as under:
| | Audit Note | Insp. Report | Spl. Letter | Total |
| O.B. as on 01.01.18 | 56 | 151 | 7 | 214 |
| Accretion | 24 | 44 | 4 | 72 |
| Clearance | 20 | 30 | 0 | 50 |
| Pending as on 01.01.19 | 60 | 165 | 11 | 236 |
4. Clearance of Bills Recoverable
| Upto 01.01.2018 | Upto 01.01.2019 |
| Rs.138.44 Cr | Rs 282.76 Cr |
5. 7th CPC Pension Revision
| Total Scope | Completed (upto 01.01.19) |
| 33600 | 26867 (*includes 7000 having old bank account) |
6. Salary through Banks
| | To End of Dec. 2016 | To End of Dec. 2017 |
| GROUP ‘C’ | 100% | 100% |
| GROUP ‘D’ | 100% | 100% |
7. Performance Efficiency Index
(Fig. in Rs. Crs.)
| Year | Working Expenses | Originating Earnings | PEI |
| 2017-18 (to end of Dec. 2017) | 2980.58 | 6660.04 | 44.75% |
| 2018-19 (to end of Dec. 2018) | 3321.86 | 6549.89 | 50.71% |
8. Budget Position
(Fig. in Rs. Crs.)
| | Revenue | Capital |
| Year | Budget Grant | Expenditure | Budget Grant | Expenditure |
| 2017-18 (to end of Dec. 2017) | 3948.37 | 2980.58 | 407.52 | 296.31 |
| 2017-18 (to end of Dec.2018) | 4269.61 | 3321.86 | 453.04 | 381.62 |
Achievements Of Accounts Branch In Delhi Division in 2018
Delhi Division is the largest Division of Indian Railway with an Annual Budget of approximately Rs 5000 Cr. The total earnings is approximately Rs 8500 Cr in the current Financial Year. It has a working strength of around 40,000 employees and has approximately 38,000 pensioners as well. The focus area for Accounts Department for the year 2017-18 was
1.Innovation
2.Capacity Building
3.Revenue Enhancement/ Expenditure Control
4.System Efficiency
Innovation
1. Single Window For Bills:
A computerized Single Window for bills has been started in Delhi Division for tracking the receipt and dispatch of all kinds of bills in Accounts Department. This has been developed by Delhi Division Accounts Department which inter alia register all types of Bill (like Supplementary, Vendors, Imprest & Other Bills). It is a web-based system which is the nodal point to receive bills & is enabled with features like generation of unique ID for bills received, assigning of bills to the section concerned & thereafter entry of final amount paid and reason for returning of bills etc. This system generates various MIS reports i.e. for bills received, bills pending and bills paid etc. for the periods like weekly, monthly, quarterly and yearly. If a Bill is returned, the Operator returns it with predefined reason along with registration ID so that admin can track the status of Bill.
2. Single Window Grievance Redressal System:
Single Window Grievance Redressal System has been developed by Delhi Division Accounts Department which inter alia registers employee`s complaints related to Accounts Department and generates instant feedback to Employee regarding registration ID and action taken thereon. It also generates various types of MIS for data analysis.
Capacity Building
1. State of the Art Committee Room “Nalanda”:
Divisional Accounts has conceptualized and implemented a state of the art Lecture Room called “Nalanda”. It hosts discussions frequently on topics of day to day working and changes happening in Railways to ensure that the message percolates down to the lower levels to ensure that all levels of the organization work in synchronization. It is also made available to other departments to host meetings, conferences etc
2. Training of Staff:
All the staff are trained regularly on latest changes in IPAS as well as the recent changes in the policies of Railways.
Revenue Enhancement/ Expenditure Control
1. Capital Expenditure:
Delhi Division has been successful in spending Rs 381 Cr upto Dec 2018 against Rs 296 Cr during the same period in 2017 against projects sanctioned against Capital Demand.
2. Savings due to Internal Check:
Divisional Accounts maintains saving registers corresponding to all the Finance and Bill Passing seats. The total savings achieved by scrutiny of the same for the calendar year 2018 is approximately Rs 72 Cr.
3. Realization against Bills Recoverable:
A record realization of Rs 282.76 Cr was made in this calendar year of 2018 against Rs 138.44 Cr in the calendar year of 2017.
System Efficiency
1. Revision of PPOs:
The Accounts Office has made dedicated efforts to revise the maximum number of PPOs to cater to the need of the retired Railway Servants even after acute scarcity of Staff. The cases without Service Records have been processed as per HQ directions from Oct`2018. Approximately 12,000 cases were finalized during the last 3 months leading to almost completion of the Pension Revision work.
2. NPB option in GePG:
For the first time a new module has been developed in I-PAS for using NPB (Not Payment Before) option in GePG , which has been successfully tested. . Delhi Division is first unit of Indian Railways which has successfully developed and used this feature and is pioneer for future implementation of the same across Indian Railways.
3. Detection of Fraud in Delhi Division:
Divisional Accounts had uncovered a fraud committed by a Railway Staff in Salary Bills relating to payment to ghost Railway beneficiaries. It further highlighted the glaring loopholes in the processing of Salary Bills. Consequently, system improvement in passing of Salary Bills has been incorporated in the form of a Joint Procedure Order for Delhi Division, which has been piloted by Accounts Office.
Similarly, a fraud was uncovered by an Inspection team of Accounts Department in Panipat where the Running Allowance claimed through CMS was in excess to what was actually due. Necessary recoveries were thereafter affected against all the beneficiaries by the concerned departments on instructions of this Office.
4. Monitoring of TA and OT across the Division:
Divisional Accounts has regulated the process of monitoring TA and OT and the latest step was publishing of Top 50 TA and OT earners across the Division. This has helped in detecting a big fraud in the Division recently. Observations after test check at Accounts Level is compiled every month and circulated to Branch Officers for remedial action.
5. Flagging of GST:
GST has been implemented smoothly over Delhi Division and regular flagging of GST is being done by this Office.
6. Centralized Deposit Account:
The CDA of Indian Railways is maintained centrally by Delhi Division. The Credits for the same are afforded to other Railways through apportionment as per the percentage specified by Railway Board. The following work is updated promptly.
7. RPSF:
Delhi Division maintains the PF Accounts of RPSF staff across Indian Railway. It also is the nodal point for procurement of arms, ammunition etc for RPSF battalions stationed across the length and breadth of the country.
