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System Improvements Implemented

2022

System Improvements (in brief)	Date of implementations	Department
System Improvement with respect to sale of scrap	System improvements implemented vide CMM/Sales/ BH L. No-E-S/System improvement/ Confdl/ 2021/Sale of Scrap dt. 14.09.22	Store
System Improvement regarding time limit for signing the bid sheet.	System Improvement implemented vide CMM/ Sales/BH letter No. E-S/ Vig/System improvement /Confdl/2021/Signing of Bid sheet dated 06.09.22	Store
System improvement with respect to Eligibility criteria	System Improvement Implemented vide CMM/Sales/BH letter No- E-S/Vig/ Sys. Imp./ Confdl ./2022/ Eligibility criteria dt.25.07.22,	Store
System Improvement if stock item purchased by field unit.	System Improvement Implemented vide CMM/Sales/BH letter No- E-S/Vig/ System Improvement/Confdl./ 2021/Procurement by field unit dt.26.11.21, 03.02.22 , 04.04.22 and 15.07.22	Store
1.System Improvement regarding vetting of AAC. 2.Various System Improvements withregard to excessprocurement of material and missingof file. 3.System improvement with regard to management of data, related to cases, in CRIS. 4.System improvement with regard to management of data, released in cases, in CRIS	CMM/M/BH letter No-E-S/Vig/ System Improvement /Confdl/ 2022/R.Note dt. 2.03.22. 1.System improvement implemented vide CMM /M/BH Letter No. 29S/14 /Post Contract/Policy /NR/SPS dt. 01.02.2022. 2..CMM /M/BH letter No-E-S/Vig/ System Improvement/Confdl/ 2022/R.Note dt. 02.03.22(missing file). 3.CMM /M/BH letter No-E-S/Vig/ System Improvement/Confdl/ 2022/R.Note dt. 2.03.22. (vetting of AAC) Implemented vide FA&CAO/W&S letter No-2021/NRHQ/stores accounts Policy dated 27.01.22. Implemented vide Pr. CEE/BH letter No-E-114/Elect/G/Vig/Instr/5008 dt 09.03.22.	Store Store Accounts Electrical

2021

System Improvement (in brief)	Date of Implementation	Department
System Improvement regarding evolution criteria in case of purchase of M&P items & RITES inspection against OEMs TC &GC	System implemented vide CMM/Sales letter No-E-S/Vig/System Improvement/ confdl/ 2021/ Evaluation criteria for M&P items dated 27.09.21	Store
System Improvement for procurement of common use Goods and Service through Gem.	System Improvement implemented vide CMM/sales letter No. E-S/ Vig/System Improvement/ Confdl/ 2021/ Procurementthrough Gem dated 27.09.21	Store
System Improvement regarding inspection clause in case of ISI marked product	System Improvement implemented vide CMM/sales letter No. E-S/ Vig/System Improvement/ Confdl/ 2021/ Inspection Clause inISI Marked Product 27.09.21	Store
System Improvement to prevent any leakage of material in transpiration / distribution and to avoid conflict in posting of staff dealing with tenders/ auctions	System Improvement implemented vide CMM/Sales letter No-E-S/Vig/system Improvement/ Confdl/ / Leakage of material in Transportation dated 26.09.21	Store
System improvement during delivery of Scrap material excess to auctioned quantity	System Improvement implemented vide CMM/sales letter No. E-S/ Vig/System Improvement/ Confdl/ Scrap Sale 2021 dated 21.09.21	Store
System Improvement regarding signing of PAC	System improvement implemented vide Dy.CMM/HQ letter No- E-S/ Vig/ System Improvement/ Sign of PVC/Confd. Dt. 25.8.21	Store
System Improvement regarding furnishing of Performa invoice in import purchase cases.	System Implemented vide CMM/Sales letter No-E-S/Misc/System Improvement /Confdl/ 2021/ Performa Invoice in Import case dt. 19.08.21.	Store
System Improvement for Tender Committee/ Direct Acceptance cases	System improvement implemented vide CMM/ Sales letter No-E-S/ Vig/System Improvement/ Confdl/ 2021/Tender committee/direct Acceptance cases dated 18.08.21	Store
System Improvement regarding replacement of pre-inspected supplied material from Vendors	System improvement implemented vide Executive Engineer/ TP/BH letter No-807-E/1/TP/GZB-Corros. 18.2020 dt 11.08.2021	Engg
System Improvement regarding procurement of item from approved sources	System improvement implemented vide Secy. to PCMM L.N-E-S/Vig/System Improvement/Confdl /Approved Sources 08.07.21.	Store
System Improvement advice regarding inspection schedules of officers	System Implemented vide CMM/Sales/BH letter No-32-S/22-C/Vig/NR dt. 21.06.21.	Store
System Improvement regarding Technical Scrutiny of Technical items (like Walkie-Talkie)	System Implemented vide CMM/Sales letter No-E-S/Misc/ Complaint/System Improvement /technical items dt. 16.06.21	Store
System improvement regarding mentioned of dates below signatures	System Improvement vide Dy. CE/TP letter No-196-S/594/TP/21-22 dated 02.06.2021	Engg.
System improvement regarding examining of current description of Line Matrix Printer (LMP)	Dy. CCM/System letter No-CCM/PM/Procure/623-II/2015/16/CP dt. 15.01.2021	Commercial

2020
System Improvements (in brief)	Date of implementations	Department
System improvement advised by Railway Board	DyCMM/HQ/BH letter noE-S/Vig./ System improvement/ Confdl/Rly. Board/ 2016 dt.22.01.2020	Store
System improvement regarding Rejection of Material	CMM/Sales/BH letter noE-S/Vig./Misc/ Rejection/ JUDW/ 2020 dt. 14.10.2020	Store
System Improvement regarding signing of PAC	PCEE/BH Letter No. E-114/Elect/G/Vig./Instr./5008 dt. 19.10.2020	Electrical
System Improvement regarding Purchase of material through GeM	CMM/M/BH letter No. 32-S/22-D/Vig/NR/System Improvement/GeM/2020 dt.10.12.2020	Store
System improvement regarding procurement of material through local purchase in division	Staff officer RPF/NR/BH letter no114-G/RPF/VIG/2020S dt.01.9.2020	RPF
System improvement regarding date not mentioned below their signature during verification of Lot	Dy.CAO/Stores/BH letter no2017/S.A/cs/C/17/SV/Misc. IV dt.11.12.2020	Store
System improvement regarding Importance of Correct description of location of unserviceable scrap	Dy.CE/TP/BH Letter No. 196-S/594/TP/2020-21 dt. 23.12.2020	Eng
System improvement regarding Delivery of CondemnedDiesel Loco	CME/Diesel & Disaster Mgt../Traction Department DSL Wing/BH Letter No. 516-M/531/Pt.III/MV-IV dt. 31.12.2020. CTE/NR/BH LetterE-114/Elect./G/Vig.Instr./5008dt. 31.12.2020	Mechanical

2019
System improvement in procurement of retro reflective board and tapes	Sr.DMM/MB letter no50-S/LP/MB/2019 dt.21.1.2019	Store
System improvement in procurement of retro reflective board and tapes	Sr.DMM/NR/LKO letter no Sr.DMM/NR/LKO/Misc/2019 dt.12.6.2019	Store
System improvement regarding delivery of receipted challan	Secy to PCMM/BH letter noE-S/Vig./ System improvement/ receipted challan/2018 dt.24.6.2019	Store
System Improvement in rejection of material	DYCMM/BH letter noE-S/Vig./ System improvement/ rejection of material/2018 dt.4.6.2019	Store
System Improvement during acceptance of RITES inspected material	Secy to PCMM/BH letter noE-S/Vig./ System improvement/ Acceptance/RITES/2018 dt.14.6.2019	Store
System Improvement regarding lack of objectivity in the acceptance note of procurement cases under direct acceptancepower& restriction imposed without any valid reason	Secy to PCMM/BH letter noE-S/Vig./ System improvement/Lack of Objectivity/2018 dt.11.7.2019	Store
System Improvement regarding collection of samples in sample room	Secy to PCMM/BH letter noE-S/Vig./Complaint of Purchases/Sample Room/2016 dt.17.09.2019.	Store
System Improvement regarding fulfilment of eligibility criteria and clear noting of the same in acceptance note .	Dy CMM/HQ BH letter no E-S/Vig./System Improvement/Acceptance Note/2019 dt.20.09.2019	Store
System improvementregarding governing condition of contract.	Dy CMM/HQ BH letter no E-S/Vig./System Improvement/ Conditions of Contract /Part-I dt.26.09.2019	Store
System Improvementregarding Disposal of Nil Value/Low Value Items.	Dy CMM/HQ BH letter no E-S/Vig./System Improvement/ Confdl/Low Value items dt.09.10.2019	Store
System improvement regarding mentioning make and model in purchase order.	Dy CMM/HQ BH letter no E-S/Vig./System Improvement/ Make/Model/2019 dt.24.10.2019	Store
System improvement regarding test of different type ofsprings.	DyCME/TS/Charbagh LkoletterNo. IS/Tech/Vig dt. 25.09.2019 Secy to PCME/HQ/BH letterNo. Confdl/Mech/VIG.CWE/ 212 dt. 26.09.2019	Mechanical

2018
System improvement regarding condemnationof UTS equipment in Division	CCM/PM letter noC-6/UTS/Condemn/IRCA/2015 dt.22.5.2018	Commercial
System improvement regarding description of material	PCEE/BH letter no 114/Elect/G/Vig.Instr./5008 dt.20.4.2018	Electrical
System improvement in procurement of retro reflective board and tapes	Sr.DMM/UMB letter no9-S/Sr.DMM/UMB/stores/2018 dt.30.6.2018	Store
System improvement regarding Opening of Local purchase quotation at extra divisional hospital for Local purchase of medicine on day to day basis	Dy.CAO/G/BH Letter No 2014/DyCAO/G/Corresp/Outside/Unitsdt. 15.01.2018 Dy.CMD/HQ/BH Letter No E/Med/HQ/ System improvement/NS Items/2018 dt. 20.02.2018	Medical
System improvement suggested for Local purchase of medicine.	Dy.CMD/HQ/BH Letter No 43-MedP/1/MISC/2016 dt. 16.02.2016& Dy.CMD/HQ/BH Letter No E/Med/HQ/ System improvement/NS Items/2018 dt. 20.02.2018	Medical
System improvement regarding delivery of Lot	CWM/Signal Work Shop/GZB Letter No SWG/GZB/Vig/ Confd. / 17-18 dt. 23.03.2018	S&T
System improvement regarding the vendor registration	Dy.CMM/IC/BHletter no 104-S/PGR/Regn/Policy dt 26.12.2017& 21.05.2018	Store
System improvement regarding issue of Purchase order copy to OEM	OSD/IT/BHLetter No 38-S/01/Computer-MIS/NR dt. 19.11.2018	Store
System improvement regarding open ended delivery intimation of scrap lot(s)	CMM/Sale /BH Letter No. E-S/Vig./ System improvement/ Scrap Delivery/ 2017 dt. 29.08.2018	Store
System improvement in procurement ofRibbon Cartridge having shelf Life.	Dy CMM/S&P/BH Letter No. 106-S/Policy/P-18/2018 dt. 05.09.2018	Store
System improvement regarding Sample clause in Purchase Orders	CMM/E/BH Letter No. E-S/Vig./ System improvement/Sample clause/2016 dt. 18.10.2018	Store
System improvement in procurement of Medical Items	Dy.CMD/HQ letter No E/Med/ HQ/ System improvement /NS/ Items/2018 dt.13.04.2018CMS/LKO Letter No. 43-med/Div Store/misc/Lko dated 06.08.2018 Dy.CMD/HQ letter No E/Med/ HQ/ System improvement /NS/ Items/2018 dt.10.08.2018	Medical
Procurement ofmaterial through local purchase in Division – Instructions for system Improvement	SMM/Wagon/BH Letter No. E-S/Vig./ System improvement/LP/Division/2018 dt. 03.10.2018	Store
System improvement regarding Refund of Security Deposit in non stock procurement cases	OSD/ITBH letter No. 23-S/Purchase Module of iMMS/Computer Cell/2016 dt.25.10.2018 CMM/Sale/BH letter No. E-S/Vig/System Improvement/SD/ N.S/ 2018 dt. 16.10.2018	Store
System improvement regarding procurement of PAC items	SMM/DSL/BH letter No. E-S/Vig/System Improvement/PAC Items/ 2017 dt. 04.12.2018	Store

Source : Northern Railway Last Reviewed : 08-06-2026